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Contracts, Purchasing, Print, Mail, and Warehouse Services

Department Contact Information Element

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Contracting

Dept. Manager:  Debbie Gordon
Admin. Secretary:  Dawn Jones

Contracting & E-Rate Services serves the entire District, both on the certificated and classified sides of the house in the negotiation, drafting, execution and approval of many types of contracts.  Service Agreements, consulting agreements, technology licenses, curriculum procurement agreements, curriculum licenses, InterAgency MOUs, leases, Special Ed MOUs, Architect and other professional services agreements, and university affiliate/field training agreements are all within our purview.  

CONTRACTING QUESTIONS

Most people have questions about contracts.  What is a Services Agreement, and when do you need to enter into one?  What are MOUs, licenses, and joint use agreements?  Is it OK to just sign the other company’s contract? Is it OK to use a purchase requisition to obtain a software license?

You may be unsure if a written agreement is needed, and what type of agreement is appropriate.  And you may wonder how long the process will take, and who can actually sign the agreement.

These pages are designed to answer your questions, and to provide tools to guide you through the contract process.  Beginning in the 2018-19 school year, the contract process will be moved online to LaserFiche, enabling a smoother, paperless workflow and visibility of contracts in process. When you click on the “Service Agreement” links, you will be taken right into the new system, and be guided step-by-step through the process. 

There is also Q&A on the process and flowcharts on this page, that show you the life of a contract from initiation to signature and PO.

We are here at your service!  If you don’t find an answer here, you can always call or email us for help (debbie.gordon@twinriversusd.org) or simply ask us to create the contract for you.

DISTRICT BIDDING AND RFPs (Requests for Proposals). 

In addition to our “headline” services, the Contracting & E-Rate Dept. is closely involved in the preparation, drafting and issuance of District bids and Requests for Proposals (RFPs), and other District solicitations, working closely with the District Purchasing Dept. 

E-Rate

E-RATE SERVICES

Schools and libraries throughout the US are eligible for federal funding for the technology infrastructure and services which bring the internet to our students and staff.  Twin Rivers USD is at a high E-Rate "discount level," receiving millions of dollars in E-Rate funding annually.  The program is managed by the Contracting & E-Rate Services Dept., and though you may not have any direct contact with us. regarding the E-Rate program, the students and staff of our District enjoy the services funded by the E-Rate program every day!  District cell phones are also currently managed by our Dept.

STAFF

Debbie Gordon
Manager, Contract & E-Rate Services

Purchasing

The Purchasing Services Department has the sole authority to prepare contracts and issue purchase orders for goods and services, and public works projects.

  • Ensures legality of all purchases.
  • Acts as a clearinghouse for vendors and vendor negotiations.
  • Coordinates all comparative bids and advertised bids.
  • Establishes purchasing standards and specifications.
  • Operates the district warehouse.
  • Maintains an inventory control system for district furniture, equipment and property.
  • Disposes of surplus, scrap, or obsolete materials.

STAFF

Supervisor
(916) 566-1600 ext. 50671
 
Buyer
(916) 566-1600 ext. 50675
 
Purchasing Assistant
(916) 566-1600 ext. 50674
 
Purchasing Assistant
(916) 566-1600 ext. 50183
 

Print and Mail Room

STAFF

Sue Toledo
Manager, Print, Mail, and Warehouse Services
(916) 566-1600 ext. 50680

Michael Kaley
Graphics and Documents Coordinator
(916) 566-1600 ext. 50677

Teri Kuta
Document Publishing Technician-Senior
(916) 566-1600 ext. 50676

Rachel Kennedy
Document Publishing Technician
(916) 566-1600 ext. 50688

Sarah Fogal
Mail Services Technician
(916) 566-1600 ext. 50711

Warehouse

The District Warehouse operates with the goal of having on hand most of the common items needed by teachers and support staff. Products needed that are not carried in the warehouse can be ordered upon request at a substantial savings by working directly with the Purchasing Department to leverage contract pricing and bulk ordering.

STAFF

Sue Toledo
Manager, Print, Mail and Warehouse Services
(916) 566-1600 ext. 50680

Vince Navarrete
Warehouse Distribution Coordinator
(916) 566-1600 ext. 50683

Steve Hernandez
Warehouse Distribution Specialist
(916) 566-1600 ext. 50684

Adam Jones
Warehouse Distribution Specialist
(916) 566-1600 ext. 50685

 

Contacts

Contract & E-Rate Services
  • (916) 566-1600 ext. 50700
Purchasing Services
  • (916) 566-1618
Print and Mail Services
  •   (916) 566-1600 ext. 50677
 
Warehouse Services
(916) 566-1716

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A portrait of Ruth Hall

Ruth Ann Hall
Director of Purchasing and Warehouse Services

 

 

 Dawn Jones
Administrative Secretary
(916) 566-1600 ext. 50311

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