Dept. Manager: Debbie Gordon Admin. Secretary: Dawn Jones
Contracting & E-Rate Services serves the entire District, both on the certificated and classified sides of the house in the negotiation, drafting, execution and approval of many types of contracts. Service Agreements, consulting agreements, technology licenses, curriculum procurement agreements, curriculum licenses, InterAgency MOUs, leases, Special Ed MOUs, Architect and other professional services agreements, and university affiliate/field training agreements are all within our purview.
Most people have questions about contracts. What is a Services Agreement, and when do you need to enter into one? What are MOUs, licenses, and joint use agreements? Is it OK to just sign the other company’s contract? Is it OK to use a purchase requisition to obtain a software license?
You may be unsure if a written agreement is needed, and what type of agreement is appropriate. And you may wonder how long the process will take, and who can actually sign the agreement.
These pages are designed to answer your questions, and to provide tools to guide you through the contract process. Beginning in the 2018-19 school year, the contract process will be moved online to LaserFiche, enabling a smoother, paperless workflow and visibility of contracts in process. When you click on the “Service Agreement” links, you will be taken right into the new system, and be guided step-by-step through the process.
There is also Q&A on the process and flowcharts on this page, that show you the life of a contract from initiation to signature and PO.
We are here at your service! If you don’t find an answer here, you can always call or email us for help (firstname.lastname@example.org) or simply ask us to create the contract for you.
DISTRICT BIDDING AND RFPs (Requests for Proposals).
In addition to our “headline” services, the Contracting & E-Rate Dept. is closely involved in the preparation, drafting and issuance of District bids and Requests for Proposals (RFPs), and other District solicitations, working closely with the District Purchasing Dept.